We discussed in previous posts the importance of employee leave in supporting a healthy workplace-life balance and the many ways you can encourage employees to take time off each year. It explains how leave management software can track employee leave and create parameters for requesting, appraising and encouraging employees to take time off.
Leave Management Systems Deliver Value
Implementing a leave management system to manage employee absences with full visibility and accuracy makes sense, considering the importance of time off in managing employee stress and maintaining a healthy work-life balance.
Inability to track employee leave effectively causes chaos in your business and impacts your bottom line. The CDC Foundation estimates that productivity losses due to absenteeism cost employers $225.8Billion each year or $1,685 per worker.
Human resources professionals who have had to track accruals and leave balances for employees manually know the value of automating the process. You can reap the following benefits by using modern software to manage employee absences instead of outdated paper- or spreadsheet-based systems.
1. Elimination of manual, paper-based processes
Software for leave management automates core functions of employee absence management. It offers more functionality than spreadsheets or legacy time and attendance systems. All-time and attendance activity can be accessed from a single portal accessible to all employees, managers, and HR. You can forget manual absence tracking because time-off requests and reporting are made in the cloud.
2. Monitor Leaves in Real-Time
You have complete access to all employee data, including accruals and leave balances. Additionally, you can view information about special cases such as employees borrowing against future accruals.
Real-time access to employee leaves data allows you to monitor who is nearing their leave limit and who hasn’t taken any leave. You can also see who may be in need of encouragement to take leave. You can also see which employees have scheduled time off in the future so you can plan for shift coverage or temporary staff replacements.
3. Compliance with Regulatory Leave Requirements, Collective Bargaining Agreements
You must keep track of all applicable leave laws as well as obligations under collective bargaining agreements when managing your workforce. You can manage all your employees’ leave, whether hourly, salaried, unionized, working under a collective bargaining arrangement or working from multiple locations.
4. Requests for leave are aligned with company policies
A robust leave management system will make it easy to automate the tracking of leave exceptions and carryover rules. You can instead embed your leave policy requirements in the software. Managers don’t need to worry about approving requests that are not within the policy’s scope, nor do you have to wonder if accruals were properly applied.
5. Automated Notifications to Make Leave Management More Effective
You can set up customizable notifications to inform employees when time-off requests are submitted, approved requests are received, and when employees are nearing their time limit. The software can be configured to notify managers when an outstanding request is due. Instead of letting requests slip through the cracks and waiting too long without a reply, you can quickly resolve requests and take swift action when necessary.
6. Workforce Management Systems with Enhanced Capability
You can integrate your existing payroll or enterprise planning with seamless integrations to ensure that employee leaves data is synced with other areas of workforce management. You can automate your payroll system to receive your leave data, allowing you to provide more precise statements for each pay period.
7. Improved manager-to-employee communication
Employees don’t need to worry about finding their manager in order to request time off. They can access their portal online to request time off and see their balances. Managers can also enjoy an easy process to manage future leave requests with leave bidding and the option to place requests on standby. Managers have access to past time off data so that they can see who is using it and who isn’t. Managers can also access historical time-off data to help them talk with their employees and avoid burnout.
Manage Employee Absences With Ease
It doesn’t take a lot of spreadsheets or manual calculations to keep track of absences, accruals, leave balances, and other data. Today’s leave management technology automates core tasks and gives you more data so that you can see who is working and where you need to find replacements.
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